Registration

Please follow all steps carefully.
You must attend all three days of the Science Fair.

Download .pdf version of GVRSF 2013 Registration pamphlet.

To read this file format, you need Adobe Acrobat, available free from www.adobe.com

Click Here for the Online Registration
(available until 4pm March 12, 2013)

1. In order for the GVRSF Committee to consider your application to participate, the following 2 (two) steps MUST be completed NO LATER THAN 4:00 pm, March 12, 2013.
  i) The on-line application to participate must be submitted complete with project summary. When your registration is submitted successfully you will be provided with an ID number. Write this down.
  ii)The signed parental/teacher consent form AND payment (cheque only) must be received by H.R. MacMillan Space Centre by 4pm March 12, 2013 either via mail (postmarked no later than March 8, 2012) OR drop off to the address below
H.R. MacMillan Space Centre
1100 Chestnut St.
Vancouver, BC V6J 3J9
*Open from Tuesday to Sunday and Holidays from 10am to 5pm.
*Please indicate “GVRSF” on all envelopes mailed or dropped off.
**Please note that Science World is no longer the drop off location.

2. The online application form is available here. Once you have submitted your online application
form you must print the parental/teacher consent form and submit
the completed form with payment to finish the application process
(No later than 4 pm, March 12, 2013). If the project is a group project,
both students must complete the application form together (there
is space for partner’s information). Do not submit the application
form twice. We strongly suggest you register early to allow for potential summary revisions.

3. The online application form will only be available from January 24 – March 12, 2013 at 4:00 pm.

4. You will need the following information to complete your online application:
• Name, grade, age, gender, complete home address and email for each student.
• Name of teacher, full school name, and school phone number and fax number.
• Project details including title and exhibit division (see page 10 of the GVRSF 2013 Registration pamphlet for a description of each project division, or visit this page on the SFF website).
• A text-only summary of your project, which can be cut-and-pasted into the application form. A minimum 200, maximum 500 word summary is mandatory. These summaries are the first step in the judging process and are therefore critical.

5. The registration fee is $40 per student. Therefore a two person project is $80. Cheques only - no cash will be accepted. Cheques need to be made payable to the Greater Vancouver Regional Science Fair. (No post-dated cheques will be accepted)

6. A T-shirt can be ordered at the time of registration (cost $15). If you wish to order a T-shirt, payment must be made with the application and size ordered must be noted when applying on-line.

7. If your project is accepted to participate in the Greater Vancouver Regional Science Fair, a complete confirmation package will be mailed to your school to the attention of your sponsor teacher. This package contains important information regarding the schedule of the Fair and safety regulations. If this package is not at the school by April 5, please email chair@gvrsf.ca.

Click Here for the Online Registration

IMPORTANT NOTES
• See page 9 of the GVRSF 2013 Registration pamphlet for the limits for the maximum number of applications per school that can be submitted to the GVRSF.
• Please submit signed consent form together with payment.
• Group projects: please submit both signed consent forms together with payment.
• By signing the consent form, the participant(s) and teacher agree that the project follows the rules and guidelines of the GVRSF brochure and its referenced links.
• Acceptance to the Science Fair is at the sole discretion of the GVRSF Committee.
• Decisions of the GVRSF Committee, based on recommendations of the Chief Judge(s), are final and not subject to appeal.
• Applicants NOT accepted to participate in the GVRSF will be informed by email Friday, March 29, 2013 and payment will be returned.
• Every project officially entered has the possibility of being selected as a Finalist at the Canada-Wide Science Fair (CWSF). In recent years, we have seen both one and two-person projects selected. The GVSRF works hard to secure financial support to send the Finalists along with adult delegates (who act as chaperones) at no cost to them. The committee will guarantee funding (which covers registration, food, lodging, transportation and events) for one student per project. If a two-person project is selected, the additional funding will be the responsibility of the parents and the school.
The advantages of attendance at the CWSF include recognition of the excellence of the Finalist’s abilities in the sciences and communication by universities and potential employers, potential scholarships to Canadian universities and other financial awards and science experiences. The CWSF and the time spent with other Regional winners from every corner of Canada, literally sea-to-sea-to-sea, is consistently reported as rewarding and memorable. We may contact your school to discuss support for a second person per project being selected to attend the CWSF.